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Licensing Coordinator (1-year term)

Job Information
Author gwozney
Date April 16, 2018
Type Full Time
Company Canadian Museum for Human Rights
Salary $44,500 - Per Hour
Location Winnipeg, MB
Category Human Resources
Contact Information

Licensing Coordinator (1-year term)

Canadian Museum for Human Rights


The Canadian Museum for Human Rights (CMHR) is the first museum in the world solely dedicated to the evolution, celebration and future of human rights. It is the first national museum in Canada to be built outside the National Capital Region. Located in the heart of Canada in Winnipeg, Manitoba, the CMHR rises from the Prairie earth at The Forks, which has been a meeting place for over six thousand years.

The CMHR delivers an immersive, interactive and memorable experience for visitors of every background, age and ability. Each visitor has access to a fully reinvented museum experience that reflects a design approach that sets new Canadian and world standards for inclusion and universal accessibility.

We are seeking talented individuals who are motivated to share their passion and commitment to join our team. Together, we aim to enhance the public’s understanding of human rights, to promote respect for others, and to encourage reflection and dialogue.

Key Responsibilities

Under the supervision of the Head of Collections, the Licensing Coordinator handles and ensures compliance with copyright laws with respect to the use of copyrighted materials within the CMHR. This position works with copyright holders to negotiate the right to use images, sound recordings, and film footage in support of exhibitions, research and programs. The Licensing Coordinator is responsible for ensuring accurate licensing records are kept and all assets properly managed in the appropriate database. This position is responsible for the day-to-day licensing of up to 200 assets required for an exhibit. This position will also assist in carrying out the institution-wide intellectual property audit.

  • Handle the daily licensing of assets.
  • Manage the requests for assets, contact the appropriate vendor, complete the purchase requisition and complete the asset acquisition process, once the asset has been received.
  • Conduct review of existing licenses to identify gaps in documentation and prioritize renewal.
  • Co-ordinate copyright clearances for exhibitions, website, programming, and marketing.
  • In consultation with the Head of Collections, supports the negotiation of the rights to use copyrighted material. Involves researching the holder and the status of the copyright and communicating with copyright holders.
  • Manage assets and licensing metadata in relevant databases.
  • Provides daily direction to support staff and ensures workflow.
  • Provide recommendations upon completing the intellectual property audit.

Skills and Qualifications – Required

  • College Diploma or University degree in Archival, Museum Studies, Library or Information Management, or equivalent combination of skills and experience
  • Two years’ experience in related areas (licensing, contracts, copyright clearance, asset management)
  • Knowledge of the Canadian Copyright Act and Law, relevant case law and other relevant legislation
  • Knowledge of Canadian and international markets for licensing and reproduction rights
  • Knowledge of systems used for managing intellectual property and licensing data
  • Understanding of and ability to interpret complex legal agreements
  • Proficiency in Microsoft Office (Word, Excel, Outlook)
  • Proven experience working with collection databases

Skills and Qualifications – Desired

  • Knowledge of best practices and trends in museums and institutions regarding Copyright approaches
  • Experience working with digital asset management systems
  • Ability to effectively communication in both official languages, written and oral


  • Excellent communication and interpersonal skills
  • Strong problem solving and analytical skills
  • Strong negotiations skills
  • Excellent organizational and administrative skills
  • Strong commitment to organizational values and policies
  • Superior attention to detail

Official Language Proficiency:

Bilingual Non-imperative

Working Conditions and Physical Demands

  • Work is in an office environment. May require long periods at a desk, reading lengthy documents, and time in front of a computer.

Conditions of Employment

  • Security Clearance, Reliability status
  • Child Abuse Registry Check

Application Procedure

Interested applicants should submit a cover letter and résumé through CMHR’s Careers page at  by April 26, 2018. The cover letter must provide concrete examples that illustrate how they meet the education and experience factors listed in the Qualifications – Required and Desired (if applicable). Résumés will be used as a secondary source to validate the education and experience described in the cover letter.

The Canadian Museum for Human Rights is committed to developing inclusive, barrier-free recruitment processes and work environment. Please advise the HR representative if accommodation measures must be taken to enable you to apply and be assessed in a fair and equitable manner.

All applicants will receive a confirmation of receipt of their application. We thank all applicants for their interest, however, only those selected for an interview will be contacted.

Intent / Result of process: An eligibility list of qualified candidates may be created as a result of this process. The list would have a retention schedule of six months.

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