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Trust Administrator

Job Information
Author pmnationtalk
Date August 30, 2018
Type Full Time
Company Sayisi Dene First Nation Relocation Trust
Location Tadoule Lake, MB
Category Admin / Office
Client Rodgers Investment Consulting
Contact Information

Sayisi Dene First Nation Relocation Settlement Trust

Job Description:  Trust Administrator


The Sayisi Dene First Nation is the beneficiary of a Trust as a result of the settlement of a Relocation Claim with Canada. The community is located at Tadoule Lake, Manitoba, which is a fly in community accessed from Thompson Manitoba. The Trust was settled May 16, 2016.

The Trust has three Trustees who are members of Sayisi Dene First Nation and one independent Trustee. In addition to a Trust Administrator there is a Trust Program director and a Trust Community Coordinator who assist the Trustees in implementing the programs and services funded by the Trust. The Trustees also have a legal and technical team to provide expertise and advice.

The Sayisi Dene First Nation Trustees require the services of a Trust Administrator to assist them in managing the day to day business of the Sayisi Dene First Nation Relocation Trust. Candidates must meet the following qualifications to be considered:

  • a person who has a Chartered Professional Accounting designation or an accounting designation from the Aboriginal Financial Officers Association of Canada, or
  • a professional services firm which provides as its primary service advise on accounting though persons who have a Chartered Professional Accounting designation or an accounting designation from the Aboriginal Financial Officers Association of Canada; or
  • an entity which can provide administrative book and record keeping services and which employs individuals with who have a Chartered Professional Accounting designation or an accounting designation from the Aboriginal Financial Officers Association of Canada;

The specific duties of the Trust Administrator include:

  • participate in all meetings of Trustees, a minimum of two (2) of which each Fiscal Year must be attended in person at Tadoule Lake Manitoba;
  • Prepare the minutes of all Trustee meetings;
  • maintain adequate records of all transactions affecting the Trust Property;
  • maintain adequate records of the Churchill Survivors Distribution Account and the identity of Members in receipt of such payments;
  • provide monthly statements regarding each account of the Trust to the Trustees and to Council
  • ensure Council and the Trustees receive quarterly investment reports when received from the Investment Manager;
  • maintain the contact information for all Trustees;
  • together with the Trustees, the Trust Community Coordinator and the Financial Advisor, provide orientation and training with respect to this Trust to newly appointed Trustees and to Council after each general election;
  • immediately notify the Council and the Trustees of any breaches of the Trust of which the Trust Administrator is aware;
  • upon direction from Council, obtain, at the expense of the Trust, bonding or security for the due and faithful administration of the Trust and/or errors and omission insurance;
  • maintain a copy of all Trustee Resolutions required for the administration of this Trust;
  • accept any notice that may be required to be served on the Trustees;
  • notify Council that a Trustee(s) has ceased to be a Trustee as a result of any of the events set out in Article 9.0 and of the requirement to replace that Trustee(s) in accordance with Article 10.0;
  • upon request, provide Council with access to the minutes of the meetings of the Trustees;
  • provide Council and the Trustees with a copy of all ledgers, registers and documents or recordings of transactions affecting the Trust Property upon request;
  • make payment of Authorized Expenses;
  • ensure the Financial Advisor has access to the reports and information required for him/her to fulfill the terms of his/her engagement;
  • Processing and tracking payroll (2 employees) and source deductions and maintain employee records;
  • Maintaining records (contracts, Project management Agreements etc.) for all service providers and projects; and
  • Verify compliance and appropriate approval of all expenditures. Remuneration: commensurate with experience.

It is anticipated that the time associated with the regular day to day work is approximately 27 – 35 hours per month. When travel to the community is required it is obviously significantly higher.

Preference will be given to applicants who have previous experience in working with remote First Nation communities. Interested applicants are invited to apply.

Please submit a cover letter and a current resume to:

Sayisi Dene First Nation Relocation Trust
c/o Myers Weinberg LLP
Attention: Kelly Olson

Applications must be received no later than Friday September 21, 2018

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