Reference Number     MB-MBPB-AAR-00156
Solicitation Number     AAR0022629
Organization Name     Manitoba Infrastructure and Transportation
Procurement Services Branch

Source ID     PV.MN.MB.498.C6
Associated Components     Yes

Dates

Published     2015-03-31
Revised
Closing     2015-04-15 12:00 PM

Details

Category     Textiles and Apparel
GSINS     N8415: CLOTHING, SPECIAL PURPOSE
Region of Delivery
Region of Opportunity
Agreement Type
Tender Type     Invitation to Tender (ITT)
Estimated Value
Solicitation Method

Notice Description

HARD HATS WITH LOGO (TYPE 1 AND 2 CLASS E,)

ISSUING DEPARTMENT: Procurement Services Branch

DATE ISSUED: 31/03/2015
ISSUED BY: Shelley Harrower
TELEPHONE: 204 945-6348

THE FOLLOWING IS A REQUEST FOR A (2) YEAR (plus ONE OPTION YEAR) FOR THE SUPPLY OF SAFETY HARD HATS FOR VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA)

VEMA IS A SPECIAL OPERATING AGENCY OF MANITOBA INFRASTRUCTURE AND TRANSPORATION.

NOTE:
Departmental Contact: SHELLEY HARROWER,C.I.M.
– phone (204) 945-6348

ADDITIONAL INFORMATION OR CLARIFICATION MAY BE OBTAINED BY CONTACTING THE END USER MARTY BENDER (marty.bender@gov.mb.ca)
TELEPHONE NUMBER: (204) 232-7587

Bidder must indicate if you are able to meet the requested delivery date of MAY 1, 2015 TO APRIL 30, 2017
(NOTE: WITH A ONE YEAR OPTION EXTENSION) BY MUTUTAL AGREEMENT.

yes ____ OR no ____

If NO, then indicate a realistic delivery as follows:

Delivery in ___ working days or ____weeks from receipt of the order

PLEASE NOTE:
TENDER DOUMENT AND MANTIOBA SPECIFICATION 82-030-1 MUST BE RETURNED WITH BID OR BID MAY BE REJECTED.

ASSOCIATED COMPONENTS:
The Request for Quotation documents are now “free-of-charge” and can be downloaded from MERX. The official MERX document will be considered a valid bid. Printed abstracts from the MERX website will not be accepted and rejected. To obtain the official RFQ document please follow the
“Associated Components: Preview/Order” link at the top of this page.

GENERAL TERMS & CONDITIONS:
Bidders must “login” to MERX to access the General Terms & Conditions which apply to this RFQ, in addition to those shown below. After
“login” follow the links: Information -> Government Publications -> Manitoba Terms and Conditions -> Request for Quotation.

If you have faxed your quote to PSB and wish to confirm that all pages have been received please call our general inquiry line (204) 945-6361

Vendor’s e-mail address: (if available) ____________________

Quantity clarification – quantity listed contains 2 or 3 decimals

_________________________________________________________________________
ITEM QTY DESCRIPTION DELIVERY
NO. DATE

========================================================
ITEM 10 30/04/2017
500.00 Each GSIN: N8415MATERIAL: 23793
HARD HAT,
TYPE 2 CLASS E,
6 POINT SUSPENSION WITH RATCHET,
HI VIZ ORANGE (FLUORESCENT ORANGE),
COMPLETE WITH MANITOBA LOGO (IN BLACK PER DRAWING),
TO MEET CSA STANDARD Z94.1-05 OR ANSIZE89.1-2009 OR LATEST EDITION,
TO MEET MANITOBA INFRASTRUCTURE AND TRANSPORTATION SPECIFICATION
82-030-1 ATTACHED

Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Bidder’s catalogue/reference number ( if applicable) ____________

========================================================
ITEM 20 30/04/2017
36.00 Each GSIN: N8400MATERIAL: 53389
HARD HAT,
TYPE 1 CLASS E,
NON-VENTED 6 POINT SUSPENSION WITH RATCHET,
HI-VIZ ORANGE (FLUORESCENT ORANGE),
COMPLETE WITH MANITOBA LOGO (IN BLACK PER DRAWING),
TO MEET CSA STANDARD Z94.1-05 OR ANSIZ89.1-2009 OR LATEST EDITIONS,
TO MEET MANITOBA INFRASTRUCTURE AND TRANSPORTATION SPECIFICATION
82-030-1,
MSA ADVANCE NON-VENTED OR EQUIVALENT

Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Bidder’s catalogue/reference number ( if applicable) ____________

========================================================
ITEM 30 30/04/2017
1,000.00 Each GSIN: N8400MATERIAL: 53411
HARD HAT,
TYPE 1 CLASS C VENTED,
6 POINT SUSPENSION WITH RATCHET,
HI-VIZ ORANGE (FLUORESCENT ORANGE),
COMPLETE WITH MANITOBA LOGO (IN BLACK PER DRAWING),
TO MEET CSA STANDARD Z94.1-05 OR ANSIZ89.1-2009 OR LATEST EDITIONS,
TO MEET MANITOBA INFRASTRUCTURE AND TRANSPORTATION SPECIFICATION
82-030-1,
MSA ADVANCE VENTED OR EQUIVALENT

Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Bidder’s catalogue/reference number ( if applicable) ____________

========================================================
ITEM 40 30/04/2017
24.00 Each GSIN: N8400MATERIAL: 53413
HARD HAT,
TYPE 2 CLASS E,
6 POINT SUSPENSION WITH RATCHET,
COLOUR WHITE,
COMPLETE WITH MANITOBA LOGO (IN BLACK PER DRAWING),
TO MEET CSA STANDARD Z94.1-05 OR ANSIZ89.1-2009 OR LATEST EDITIONS,
TO MEET MANITOBA INFRASTRUCTURE AND TRANSPORTATION SPECIFICATION
82-030-1

Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Bidder’s catalogue/reference number ( if applicable) ____________

========================================================
ITEM 50 30/04/2017
100.00 Each GSIN: N9999MATERIAL: 62166
GRABBER,
HARD HAT,
FLEXIBLE RUBBER WITH 79 GRABBERS,
ATTACHES TO THE HAT SUSPENSION,
HATGRABBER

Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Bidder’s catalogue/reference number ( if applicable) ____________

========================================================
ITEM 60 30/04/2017
4,000.00 Each GSIN: N7690MATERIAL: 60492
DECAL,
REFLECTIVE,
REFLEXITE, 1 IN X 4 IN,
SILVER IN COLOUR,
FOR SAFETY HARD HAT

Please indicate:
Brand name and product # of item offered is exactly as requested above:
YES _______ or NO ______

If NO please advise information on the product offered as follows:

Manufacturers Name__________

Brand Name______________

Product / Style Number ________

Bidder’s catalogue/reference number ( if applicable) ____________

========================================================

BIDS:
Bids are requested from competing Bidders in accordance with Manitoba policies. Manitoba reserves the right to revise/cancel RFQ’s as well as accept/reject bids either in whole or in part, whichever is in the best interests of Manitoba. Lowest or any bid not necessarily accepted.

Bids shall be considered firm until awarded, unless otherwise indicated.Any exchange of information with Manitoba personnel prior to the issuance of an RFQ is not a valid response to the RFQ and shall not be considered.

SUBMISSION OF QUOTATION:
Each Bidder is requested to submit one (1) original quotation AND one (1) MANITOBA Infrastructure and Transportation Specification 82-030-1
(marked as “Original”) to the Procurement Services Branch no later than 12:00 p.m. CST (local Winnipeg time) on WEDNESDAY APRIL 15, 2015.

Quotations or partial quotations received after this time shall not be considered. Quotations sent by electronic mail (e-mail) shall not be considered.

Quotations may be submitted by courier, personal delivery, facsimile transmission, or sent through Canada Post. Quotations submitted by courier, personal delivery or Canada Post shall be enclosed in a sealed envelope or package clearly addressed, marked to the attention of the person indicated below, and labeled with the RFQ solicitation number and the Bidder’s name and address.

If the Quotation is submitted by facsimile transmission, it should have a cover sheet clearly indicating the Quotation reference number and the Bidder’s name and address, and marked to the attention of the person indicated.

All components of the RFQ must be fully completed and submitted by the Bidder no later than the submission deadline to the address or facsimile number indicated.

Submission Address and Facsimile Number:
ATTN: SHELLEY HARROWER, PURCHASING OFFICER
PROCUREMENT SERVICES BRANCH
MANITOBA INFRASTRUCTURE & TRANSPORTATION
2ND FLOOR – 270 OSBORNE STREET NORTH
(BETWEEN ST. MARY & YORK AVENUES)
WINNIPEG, MANITOBA, R3C 1V7
FACSIMILE (204) 945-1455

Manitoba is not responsible if it fails to receive a Quotation submitted by facsimile transmission before the submission deadline due to a mechanical or system problem, failure or non-availability (regardless of whether the problem, failure or non-availability was caused by Manitoba’s or the Bidder’s machines or systems), or due to any other reason.

Quotations submitted by facsimile transmission will be deemed to have been received on the date and at the time indicated by Manitoba’s equipment, as applicable.

Bidders are responsible for ensuring that Manitoba has received their quotation and that the quotation has been received by Manitoba prior to the submission deadline. Bidders may verify delivery of their facsimile quote by contacting the PSB General Inquiry line at (204) 945-6361.

Bids received after the Submission Deadline will not be considered and returned to the Bidder.

Please complete each section and attach additional information if space is not sufficient. Any attachments shall reference the applicable numbered section.

IRREVOCABILITY OF QUOTATION:
By submission of a clear and detailed written notice, the Bidder may amend or withdraw its quotation without penalty prior to the closing date and time. Upon closing time, all quotations become irrevocable.

ACCEPTANCE OF BID CONDITIONS:
A Bidder should clearly understand, by submitting a bid agrees, that its bid or any part of its bid is subject to the following conditions, in addition to any other terms and conditions set out in the RFQ.

No bid will be considered from a Bidder where Manitoba, in its sole discretion, determines that a potential conflict of interest exists. No bid will be considered that is in any way conditional or that proposes to impose conditions on Manitoba that are inconsistent with the requirements of the RFQ and the terms and conditions stipulated therein.

The submission of a bid, the receipt of a bid by Manitoba and the opening of a bid, or any one of those, does not constitute acceptance, in any way whatsoever.

ALTERATIONS/QUALIFICATIONS OF BIDS:
No bid shall be altered, amended or withdrawn after the specified closing date and time. Manitoba issuing the RFQ is the sole agency empowered to negotiate or alter any term, condition or stipulation of the bid and/or any subsequent award or event arising there from.

Any terms, conditions, or stipulated qualifications on bid submission that is contrary to, or inconsistent with the RFQ documents, may be a cause for rejection.

Bidders are cautioned to avoid making deviations and exceptions to the terms and conditions of the bid documents which may result in rejection of their bid.

GENERAL AWARD INFORMATION:
No award may result from this RFQ process. If this RFQ process results in an award, then Manitoba reserves the right to award any Contract/ Agreement, in whole or in part, and may accept goods and/or services from one or more Bidders in such quantities as shall be advantageous to Manitoba.

Pricing will be a consideration on individual items but preference maybe given to overall pricing for groups of items consolidated for shipping and receiving at the facility. The lowest price on any item will not necessarily be accepted.

Quality, taste, appearance and yield of products offered will be considered. Evaluation of products previously provided by bidders will be considered.
Past performance of vendors and service provided to the facilities will be considered.

Note:
QUOTATION EVALUATION: TOTAL AWARD
Generally the lowest overall price of an acceptable item in accordance with the terms & conditions of the RFQ will be awarded the order.Quotations will be evaluated based on: Compliance of bid, product offered compared to product description/specifications requested, price, delivery, quality of the bidder’s performance in past awards and any other terms & conditions indicated on this RFQ. Each product offered will be considered individually, HOWEVER, the intent is to award this RFQ to one supplier in total ( if possible and economic to Manitoba) therefore bidders should quote on all items if possible. (Economic evaluation to be at Manitoba’s sole discretion)

Failure to provide adequate information to evaluate the item offered may be cause for rejection of your quote by the Manitoba Government (Manitoba)

PRODUCT:
Items offered are to meet or exceed the specifications indicated for the items listed.
If it is your intention to offer an item which does not meet all the specifications outlined, then you must indicate all intended deviations or changes on the return quote.
In the absence of any particular construction details, the product offered is to be completed with first quality design, manufacturing, finishing techniques and materials as required to produce a first quality product for the intended use.
It should be noted that clarification of missing details may require discussions etc. with the end user.

PRODUCT DEMO
In the event your company has not produced this product or a similar product for the Manitoba Government recently, you must be prepared to demonstrate (at your expense) your product to Manitoba. Bidders must be prepared to provide, if requested, references of current users of the model offered.

QUALITY/ACCEPTABILITY
Any product supplied must be new, unused, first quality. All goods delivered are subject to inspection prior to delivery acceptance. Signing of any delivery slip should not be construed as acceptance of the product delivered. Manitoba reserves the right to reject any product, after final inspection that does not meet the specification or product description requested.
Manitoba reserves the right to reject any product supplied which, upon inspection or use, is deemed by the using department to be unacceptable for their intended use.
Products to be supplied as specified on the contract/purchase order. Any substitutes shipped without prior written approval will be rejected at time of delivery or held at shippers risk pending return instructions Products rejected by the using department will be returned to the Vendor for full credit or replacement product at no cost to Manitoba or the contract may be cancelled.

DELIVERY:
THE DELIVERY DATE (IF SHOWN) IS ACTUALLY THE END OF THE CONTRACT PERIOD.

INDICATE AN APPROXIMATE DELIVERY LEAD TIME,
____________ DAYS, OR ____________ WEEKS FROM RECEIPT OF ORDER.

Bidders to indicate:
The normal delivery lead time required from receipt of a Release off the
contract for:

Stocked item: Delivery within ________ working days

Non-stocked item: Delivery within ________ working days

DURATION OF FIRM PRICING:
PRICING IS TO REMAIN FIRM FOR DURATION OF THE ORDER UNLESS OTHERWISE INDICATED BY BIDDER BELOW. PREFERENCE MAY BE GIVEN TO SUPPLIERS
OFFERING FIRM PRICING, IF NO, SHOW DURATION OF FIRM PRICING.
PRICES FIRM UNTIL: ________________________________________.

DURATION OF FIRM PRICING
Bidders offering prices “subject to change without notice” or “in effect at time of shipment” may be rejected.

Preference may be given to suppliers offering firm pricing

PRICING, FOR EACH ITEM, TO BE OFFERED FOR YEAR 1 and YEAR 2
PRICING, FOR EACH YEAR, IS FIRM FOR THAT YEAR.
YES___ or NO _____

If NO indicate: Prices firm until (date)_________________

Restocking charge of _______ % if product returned unused Related or similar items not shown on this tender are to be supplied at the same discount price structure as the items on this tender

TO BE DELIVERED ON AN AS AND WHEN REQUIRED BASIS FOR THE PERIOD MAY 1, 2015 TO APRIL 30, 2017. IF OPTION YEAR IS EXCERCISED THEN THE CONTRACT WILL EXPIRE APRIL 30, 2018.

ALL DELIVERIES SHALL BE COMPLETED WITHIN FIVE (5) WORKING DAYS FROM THE DATE OF REQUEST OFF THE CONTRACT.

THE VENDOR IS NOT TO SHIP ANY ITEM UNTIL A SEPARATE RELEASE PURCHASE ORDER HAS BEEN ISSUED BY VEHICLE AND EQUIPMENT MANAGEMENT AGENCY (VEMA) RELEASE PURCHASE ORDER MAY BE PLACED VERBALLY, BY FAX OR MAIL, BY AUTHORIZED PERSONNEL. EACH RELEASE PURCHASE ORDER WILL HAVE A SPECIFIC REFERENCE NUMBER.

QUANTITIES:
THE QUANTITIES SHOWN ARE APPROXIMATE AND MAY VARY MORE OR LESS.

PLEASE QUOTE ON ALL ITEMS AS THE INTENT WILL BE TO ORDER ALL ITEMS FROM ONE VENDOR IF POSSIBLE AND ECONOMICAL.

ANY UNUSED PORTION AS OF THE END OF THE CONTRACT SHALL BE CONSIDERED CANCELLED.

PRODUCTS/BRANDS:
ALL PRODUCTS IDENTIFIED ON BIDS MUST MEET THE ATTACHED MANITOBA INFRASTRUCTURE AND TRANSPORTATION SPECIFICATION. THOSE THAT DO NOT MEET, WILL NOT BE CONSIDERED AT THIS TIME.

VENDORS WISHING TO OFFER ALTERNATIVE PRODUCTS FOR FUTURE TENDERS ARE INVITED TO SUBMIT SAMPLES FOR LONG TERM TESTING AND EVALUATION BY CONTACTING THE END USER.

BIDDERS MUST INDICATE THE FOLLOWING ON EACH ITEM OFFERED:
A) MANUFACTURER’S NAME
B) BRAND NAME
C) PRODUCT CODE

PRODUCTS WILL BE SHIPPED FOB DESTINATION PREPAID TO WINNIPEG AND/OR RURAL MANITOBA.

THE DELIVERY LOCATIONS AND INVOICE ADDRESSES WILL BE INDICATED ON THE RELEASE PURCHASE ORDERS. THE FOLLOWING IS A GENERAL LIST OF INVOICE ADDRESSES AND CONTACT NAME/TELEPHONE NUMBERS FOR:

MANITOBA INFRASTRUCTURE AND TRANSPORTATION VEHICLE AND EQUIPMENT MANAGEMENT AGENCY

1550 DUBLIN AVE
WINNIPEG MB R3E 0L4
PHONE: (204)945-8070 KIM ALLEN

626 HENRY AVE
WINNIPEG MB R3A 1P7 JEFF DITZ
PHONE: (204)945-5785

1525 1ST STREET NORTH
BRANDON MB R7C 3B3
PHONE: (204)726-6816 GRANT KUKURUDZ

257 Industrial Road
DAUPHIN MB R7N 3B3
PHONE: (204)622-2273 STEPHEN BUNKA

375 3rd Street E
THE PAS MB R9A 1L2
PHONE: (204)627-8282 KEN HUCULAK

7 Gay St
THOMPSON MB R8N 1N7
PHONE: (204)677-6548 LONNEY INKSTER

PR #302
BEAUSEJOUR MB R0E 0C0
PHONE: (204)268-6263 BOYD WELSH

INSPECTION:
Final inspection and acceptance or rejection of the goods will be made promptly as practicable, but failure to inspect and accept or reject goods promptly does not mean that the Manitoba Government has accepted these goods. The Government of Manitoba reserves the right to inspect the goods for up to 90 days after the date of delivery. Partial acceptance of rejection of an order does not release the Bidder from its responsibility to complete the order.

WARRANTY
MANUFACTURER’S WARRANTY:
State warranty of units offered (as applicable to Manitoba’s use)(Manitoba’s use would usually be considered commercial application not consumer)

Product _________ months OR _______ years

Please note: During the period of the warranty offered, all labour, transportation, parts, surcharges including shipping and brokerage will be included. The Province of Manitoba will not pay additional charges while the item(s) offered are under the above stated warranty.

If the warranty offered is the Vendor’s warranty in combination with or in place of the Manufacturer’s warranty then a complete explanation must be provided.

GOVERNING LAWS
Manitoba requires its suppliers to adhere to provincial labour laws and, where businesses use sources outside of Canada, Manitoba expects suppliers to comply with local labour laws in the country of manufacture

TERMINATION
Manitoba may, in its sole discretion, immediately terminate a purchase order/contract in writing if:
a) the vendor fails to properly fulfill, perform, satisfy and carry out each and every one of its obligations under the purchase order/contract, or
b) the vendor fails or refuses to comply with a verbal or written request or direction from Manitoba within three(3) days of receiving the request or direction; or
c) the vendor become bankrupt or insolvent or liquidates; or
d) a receiver, trustee or custodian is appointed for the assets of the vendor, or any partner thereof; or
e) the vendor or any partner thereof makes a compromise, arrangement, or assignment with or for the benefit of the creditors of the vendor or of that partner, as the case may be; or
f) the vendor fails to secure or renew any license or permit for the vendors business required by law; or any such license or permit is revoked or suspended; or
g) the vendor or any partner, officer or director of the vendor is found guilty of an indictable offence; or
h) the vendor fails to comply with any law or regulation relating to the employment of its employees; or
i) the vendor at any time engages in any activities or trade practices which, in the opinion of Manitoba, are prejudicial to the interests of Manitoba, or a department or agency thereof; or
j) there is a breach of any provision of the purchase order/contract.
k) the goods provided by the vendor are not according to the contract or otherwise unsatisfactory; or
l) the services provided by the vendor are unsatisfactory, inadequate, or are improperly performed; or
m) the vendor has failed to meet the delivery date indicated on the purchase order/contract or repeatedly failed to meet the delivery lead time, indicated on the purchase order/contract.

Manitoba may, in its sole discretion, terminate the purchase order/contract at any time by giving at least 30 days written notice to the vendor prior to the intended termination date. This termination may be used for those instances where there are program changes, funding changes, etc. All purchases by Manitoba under the purchase order/contract are subject to and expressly conditional upon the Legislature of Manitoba duly appropriating funds to the fiscal year in which they are required to be paid. For the multi-year contracts the RFQ/contract term “fiscal year” means the period commencing April 1st of one year and ending on March 31st of the next ensuing year.

PUBLICITY, MEDIA, OFFICIAL ENQUIRIES AND ADVERTISING:
Neither the bidder nor its suppliers/vendors, employees nor consultants shall make any public statement making reference to, or relating to the existence or performance of the purchase order/contract in any advertising, testimonials or promotional material without the prior written consent of the Province of Manitoba, which shall not be unreasonably withheld.
The provision of this condition shall apply during the extension of a purchase order/contract and indefinitely after its expiry ortermination.

CONFIDENTIALITY:
The content of this RFQ and any other information received by the Bidderrelating to the RFQ, gained through the RFQ process or otherwise, is to be treated in strict confidentiality. The Bidder shall not disclose any of the information in whole or in part to anyone not specifically involved in the preparation of the Bidder’s quotation, unless written consent is secured from Manitoba prior to the said disclosure. The obligation of each Bidder to maintain confidentiality shall survive the expiration or the acceptance/rejection of their quotation and/or any resulting Contract/ Agreement(s) to supply the requirements of this RFQ.

FAVOURED CUSTOMER CLAUSE:
If during the period of the offer the Bidders offers for sale like quality and quantity similar to customers at more favourable terms, thecurrent quoted price shall be immediately altered to a level that reflects the same favourable terms.

VENDOR INFORMATION
RIGHT TO REISSUE RFQ
Manitoba reserves the right to cancel and/or reissue the RFQ where, in Manitoba’s sole opinion, none of the quotes submitted in response to the RFQ warrant acceptance or where it would be in the best interests of Manitoba to do so. Costs incurred in the preparation, presentation and submission of a quote shall be borne entirely by the Bidder. Manitoba shall not reimburse any bidders for any costs if the RFQ is cancelled or reissued.

AUTHORIZED VENDOR
Manitoba reserves the right, prior to any contract award, to secure evidence to Manitoba’s satisfaction that any bidder is the manufacturer or an authorized distributor, dealer or retailer of the goods offered and is authorized to sell these goods in Manitoba, Canada and upon request will provide Manitoba with written evidence thereof.

Aboriginal Business STANDARD FOR “GOODS WITH RELATED SERVICES”
DEFINITIONS:
“Aboriginal Business” means a business that is at least 51% aboriginal owned and controlled and, if it has six or more full-time employees, at least one-third of its employees must be Aboriginal persons.

“Aboriginal Business Directory” means a business directory of Aboriginal businesses that meet Manitoba’s definition of an Aboriginal business.

‘Aboriginal Business Standard” means terms and conditions that indicate that Aboriginal business participation is desirable but not mandatory.

“Aboriginal Person” means a First Nations, Non-status Indian, Métis or Inuit person who is a Canadian citizen and resident of Canada.

Aboriginal Business INITIATIVE
Manitoba is committed to community economic development as a key component of its economic strategy. It intends to develop a provincial economy that is more inclusive, equitable and sustainable. Procurement practices are one means that can be used to contribute to the growth of Aboriginal businesses. In that regard, Manitoba developed the Aboriginal Procurement Initiative (API). The objective of API is to increase the participation of Aboriginal businesses in providing goods and services to Manitoba.

Aboriginal Business STANDARD
Aboriginal participation is desired but bids will not be disqualified if there is no Aboriginal business participation.

Aboriginal Business DIRECTORY
Manitoba has established a directory of Aboriginal businesses called the “Aboriginal Business Directory”. This directory is a list of Aboriginal businesses (including non profit organizations and economic development corporations) that have self declared as an Aboriginal Business meeting that definition under the API. It is neither comprehensive nor exhaustive but may be a useful resource to identifying Aboriginal businesses for potential partnering or sub-contracting purposes.
Aboriginal businesses not listed in the Directory may also be used.

Registration in the Aboriginal Business Directory does not guarantee certification as an Aboriginal business, as business status may change; therefore formal certification is required in the formal tender process.

Aboriginal businesses are encouraged to register by contacting Procurement Services Branch.

For further information on the aboriginal Business Directory, registration forms and access to a copy of the Aboriginal Business
Directory please see the following website:

http://www.gov.mb.ca/mit/psb/api/api bd.html or contact:

Manitoba Infrastructure and Transportation 2nd Floor – 270 Osborne Street N.
Winnipeg, Manitoba
General Inquiry Line
Phone: 204-945-6361
Fax: 204-945-1455

For all other general inquiries related to this tender opportunity, please contact the name of the individual(s) identified on page one of this tender document.

INVOICING AND PAYMENT
Subject to the following subsections, in consideration the goods provided or delivered to the satisfaction of Manitoba, Manitoba shall pay the Contractor an amount not exceeding the amount specified in the successful Contractor’s bid submission.

All invoices shall be issued in writing and satisfactory to Manitoba in both form and content. The contractor shall also provide to Manitoba such supporting documents, vouchers, statements and receipts as requested by Manitoba.

Manitoba shall endeavor to pay the Contractor any fees due within 30 days net after the receipt and approval of the invoice and any supporting materials requested.

PAYMENT TERMS:
Manitoba will consider Early Payment Terms. Manitoba’s standard payment term is net thirty (30) days.

The Bidder shall specify their standard invoice term:
_____________________________
Is there any applicable discounts for early payment?
Yes _____ No _____ Initial __________
If Yes, please specify:
_____________________________________________________

Does your early payment clause appear on your invoice?
Yes _____ No _____ Initial __________

CANADIAN FUNDS
Manitoba prefers to receive quotations in Canadian funds.
If the pricing offered is quoted in a currency other than Canadian then the currency must be clearly identified on the quote document.

ACCOUNTS RECEIVABLE ADDRESS
Due to our computerised accounts payable system please advise if your invoice address (accounts receivable) is the same as the address for orders / quotes shown above
YES ____ or NO ______
If NO provide complete details i.e. box #, street address, city, province, postal code, etc.
_________________

MANITOBA’S RETAIL SALES TAX LICENSE
Are you licensed by Manitoba Finance to collect and remit Manitobas Retail Sales Tax YES_____ or NO_____ If NO disregard the following paragraph.

MANITOBA’S RETAIL SALES TAX
Is the product(s) offered subject to Manitobas Retail Sales Tax YES____ or NO _____
If the quote consists of both taxable (T) and non-taxable (NT) items please indicate T or NT opposite each item offered.

YOUR QUOTATION REFERENCE #(if applicable) _________________

Proposed Delivery Address:

F.O.B. DESTINATION TO BE ADVISED
(unit prices include all necessary charges e.g. insurance, handling etc.)

DELIVERY ADDRESS:
TO BE ADVISED

TENDERS TO BE RETURNED TO:

Procurement Services Branch
Manitoba Infrastructure and Transportation
2nd Flr – 270 Osborne St. N.
Winnipeg, MB, Canada. R3C 1V7
(or)FAX quote to(204)945-1455

For more information visit www.merx.com